ENTERPRISE OOH & SIGNAGE ERP • AI-POWERED AUTOMATION

Autonomous OOH Media & Hoarding Management ERP

A complete, budget-friendly cloud platform engineered specifically for outdoor billboard media owners, large-format printing houses, steel fabrication workshops, and mobile installation crews worldwide. Built in direct collaboration with industry veterans possessing over 20 years of hands-on global field experience.

20+ Years Outdoor Industry DNA 100% Automated AI Assistance Budget-Friendly (Zero Bloatware) Municipal Compliance Radar
WORLDWIDE INDUSTRY PROVEN

Developed with 20+ Years of Ground-Truth Outdoor Industry Experience

Generic ERPs fail in outdoor advertising because they treat a 120-foot expressway unipole the same as an office desk. Outdoor advertising is an intensely physical, legally stringent, and weather-sensitive business.

Our system was architected alongside billboard contractors, steel fabrication engineers, and print operators who have managed highway hoardings, airport digital networks, and municipal permits across the UK, Middle East, and South Asia for over two decades. Every workflow — from roll scrap reduction to 4-angle WhatsApp Proof of Delivery (POD) — mirrors real field realities.

20+
Years Field Practice
15-22%
Substrate Waste Saved
< 5 Min
WhatsApp POD Turnaround
100%
Automated Renewal Radar
SYSTEM ARCHITECTURE

Engineered for Every Stage of the Outdoor Advertising Lifecycle

A single connected ecosystem eliminating the fragmented disconnect between sales managers, estimation estimators, factory floor printers, and highway field rigging crews.

MODULE #2 • MEDIA SALES

OOH Media & Billboard GIS Map

Real-time interactive map inventory of all billboard hoardings, unipoles, bridge gantries, and digital LED displays across the country with live vacancy radar.

  • OpenStreetMap & Leaflet zero-cost GIS radar
  • Color-coded vacancy radar (Vacant / Occupied / Maintenance)
  • Media booking Gantt view for slot reservation timelines
  • 1-click client proposal PDF generator with GPS & site photos
MODULE #5 • ESTIMATION & AI

AI Automated Quotation & 1-Click BOQ

Converts raw client briefs in natural language into complete itemized Bills of Quantities (BOQs) with smart substrate nesting and gross margin predictors.

  • Instant brief to BOQ: steel, substrate, lighting & labor
  • Gang-run roll optimizer (10ft vs 6ft) to eliminate scrap
  • Live square-foot profitability and gross margin calculator
  • Historical win/loss quote matching against past won tenders
MODULE #3 • FIELD MOBILITY

Field Installation Pro & WhatsApp POD

Dedicated mobile field PWA and native Android app for highway rigging crews with offline photo caching and instant 1-click WhatsApp Proof of Delivery.

  • Offline-first sync for remote highway sites with zero signal
  • Pre-installation safety recce (scaffold, power isolation, safety kit)
  • 4-angle GPS & time-stamped photo capture
  • 1-click executive WhatsApp POD card generator for brand managers
MODULE #6 • LEGAL & COMPLIANCE

Permit & Landowner Lease Sentinel

Guards billboard networks against council takedowns, illegal hoarding fines, and landlord disputes with automated 60/30/15-day expiry warnings.

  • CMC, RDA, UDA & municipal council renewal radar
  • Private landowner lease agreement and rent escalation tracker
  • Document vault for structural stability engineer certificates
  • Municipal compliance audit reports ready for council inspection
INTELLIGENCE • 24/7 COPILOT

Mohini 24/7 AI Operations Copilot

Always-on conversational AI assistant operating within your ERP to query job statuses, check material stock levels, draft proposals, and extract dimensions.

  • Natural language search: "Which billboards expire in Colombo next month?"
  • Automatic job field extraction with zero AI token wastage
  • Morning dispatch executive summaries sent to department heads
  • Powered by intelligent OmniRoute endpoint architecture
FABRICATION • FACTORY FLOOR

Pre-Press Pre-Flight & Factory Kiosk

Eliminates print reprints and fabrication sizing errors through automated artwork pre-flight inspection and a touch-friendly factory floor kiosk.

  • Automated DPI resolution, bleed & aspect-ratio checker
  • Touch-friendly factory kiosk mode for operators in work gloves
  • Real-time job stages: Pre-press → Print → Welding → Rigging
  • Inventory deductions for flex rolls, vinyl, eyelets & square tubes
ZERO BLOAT • HIGH EFFICIENCY

Why Baycop's OOH ERP is the Most Budget-Friendly in the Market

Legacy enterprise ERPs cost $30,000 to $100,000+ per year in exorbitant per-user seat fees, hefty Oracle/SAP database licenses, and sluggish cloud hosting bills. We took a modern, high-efficiency engineering approach.

Minimal Infrastructure Footprint

Engineered to run blazingly fast even on low-cost 4GB VPS servers with sub-second page loads, intelligent query caching, and asynchronous background queues that never starve your server.

Smart Zero-Token Local AI Layer

Routine dimension parsing, gang-run scrap calculations, and status categorizations use ultra-fast local algorithmic heuristics (consuming $0 in AI API tokens), reserving generative LLM intelligence strictly when deep reasoning is needed.

No Punitive Per-Seat Licensing

Your field rigging technicians, factory printers, site electricians, and finance clerks all need access without inflating monthly licensing penalties. Deploy tailored to your organization.

CUSTOM QUOTATION ONLY • NO FIXED PRICING

Request a Tailored Deployment Quotation

Every outdoor advertising and fabrication business has unique site counts, municipal council territories, and workshop workflows. We do not offer rigid pricing packages — instead, our software engineering team delivers a transparent, budget-friendly quotation customized exactly to your fleet specifications.

⚡ Fast Turnaround: Our engineering team responds with tailored scoping within 24 business hours.
FEATURED TECHNICAL ARTICLE

The Future of OOH & Hoarding Management: Eliminating 90% of Outdoor Inefficiencies

Read our in-depth engineering analysis on how AI automated BOQs, Leaflet GIS vacancy radars, and automated municipal permit tracking eliminate costly billboard downtime.

Read Full Article →